Archive for the ‘Quality’ Category

Is a Trained Entrepreneur More Likely to be Successful in Small Business?

When KikScore came to be, the team was comprised of members from a variety of backgrounds and influence.  We banded together and outlined the best approach across our experience to build the business — which is still fluid and we continue to review our progress and make changes, you have to!

We had many say ‘what do you know about starting a business’?  We answered, the practicality of having those lessons learned from previous experience is critical in making a new business a success.  And of course we all have some entrepreneurial zest within us.

There are always those out there thinking that the quick fix money maker opportunity is business for yourself — think again my friend, it takes work, lots of work and perseverance.

It amazes and intrigues me that there are actually college programs geared at entrepreneurship.  Are they really more successful in the long run?    I had a good friend who went into one of these programs a few years ago… unfortunately I’ve lost touch with him, but last I’d heard, he was working for a big business.

Do you know anybody who has taken these classes and has a billion dollar business today?

Tweet This Post

Archive for the ‘Quality’ Category

The Magic of Metrics

As a small business grows and not only builds the customer base but also expands the solution offerings, a metrics tracking method should be developed. There are a wealth of options of different metrics to track across any business. The hype for small companies seem to focus on SEO and website traffic metrics, but there are other business and process facing metrics that can greatly help a small business grow and succeed.

This article promotesmetrics are magic.  Key areas that can keep all team members in-check are to outline metrics surrounding milestones with dates and deadlines, and tracking of metrics like calls, presentations, programming modules, etc.

Depending up on the size and complexity of your business, utilizing a tool set to track and report on metrics could be very useful.  This provides the business leaders an avenue in which to review and evaluate trends and to determine if new solutions are working as expected and increasing cash flow.

Metrics help to outline the quality and measurement of success for any given business, product or process.  As a small business owner, factoring quality into daily activities helps to keep the entire team focused on top quality solutions and practices

What defines a quality metric and tips how to determine where your solution measures up?  The key is to create a metrics roadmap early in your business cycle so that you can formulate processes and checkpoints throughout that adhere to it.

The metrics you track will change over time, as your business expands (or shrinks).  You must also be diligent in that tracking process and share out not only the positive metrics, but the negative ones as well with your entire team. The only way to improve upon your business processes and ensure quality is to define the metrics and make appropriate changes to continue to improve them.  And allow your business to evolve in a positive light by continuously reviewing the metrics and creating new benchmarks that define your business success.

Tweet This Post

Archive for the ‘Quality’ Category

Don't quit on me!

When starting a small business, everyone wears multiple hats and jumps in to assist where needed.  As your business grows, you work to hire people to fill specific roles so that:

1) the founders can focus on more strategic direction

2) to drive the business forward

3) effectively execute on key initiatives.

You proudly get your entire team staffed up and people are working hard in their roles and the business grows exponentially – everything is on the up and up, customers are fascinated with your product line and you have a backlog of requests to implement… and then, somebody quits.

So this perfect (well at least manageable) entourage you have created to implement your product roadmap now comes to a screeching halt, or at least imposes a very large mountain to navigate around. To keep business moving, you must revert back to wearing multiple hats, which in turn impacts growth and forces you to re-prioritize efforts, at least until you can back fill.

In larger companies, the back fill process can be lengthy and daunting.  What tends to happen is until the position is refilled, the tasks of the resigning employee are dumped on other employees… it becomes a juggling process to continue forward momentum.

While you cannot 100% prohibit turnover from happening, you can implement processes to ensure smooth transition in the event and also back fill (or redistribute effectively) so that you don’t end up pushing further resources out the door from overload.  People leave for a variety of reasons, but when building a team for a small business and growing your company, retention can be critical.  Then again, sometimes, that resignation is music to your ears…

How do you motivate your team to stand by you? What transition plans do you have in place in the event of a mutiny?

Tweet This Post

Archive for the ‘Quality’ Category

The Awe Inspiring Essence of Creativity

I stumbled upon an interesting and motivating quote a couple weeks ago:
Life isn’t about finding yourself, life is about creating yourself — George Bernard Shaw

This got me thinking about how creativity comes into play in defining not only who we are, but how the world sees us.  My daughter, who turned 2 in December, has started mastering marker to paper, and paint brush to easel.  My husband and I praise her creative wonders and display many of her designs about our home.

As I hung two of her recent ‘dinosaur’ masterpieces on my office wall today (one scanned above), I am overwhelmed with not only a sense of pride but an inspiration to be more creative myself.   To force more creativity in my daily doings and namely in my business activities (both day job and KikScore).  To remind myself that a little bit of color and imagination can be awe inspiring.

In order to maintain a competitive edge in business, you must have innovation that not only keeps your customers interested and coming back, but ensures they are shouting out accolades about your business with their friends and beyond.  Since teamwork is a key element to business success, you need to keep your team motivated and the creative juices flowing.

We continuously encourage creativity and individuality in our children… and we need to carry that forth and foster it in the work place environment as well.

Whether you have a start-up or a mature business, how do you encourage creativity?  Get out those markers and a blank palette… what can you create?

Tweet This Post

Archive for the ‘Quality’ Category

How you respond to customer issues is important… anyone can be reading!

While researching a couple of issues from a recent KikScore customer signup,  the importance of a quick and informative response to current and would be customers became critically evident.  As a small business, you need to educate your customers so they have confidence in the product you are providing, and also share information in layman’s terms to alleviate confusion and not tech-speak your customers into oblivion.

I struggle with this balance while straddling the technical and marketing role at KikScore (and in my day job too).   Your customer base doesn’t share the in-depth knowledge that your team has on the inner-workings of your system, and thus you need to take a step back when responding to a customer inquiry/issue and put yourself in the customer’s shoes.   This entails not only empathizing with the issue at hand, but also providing deeper context surrounding the potential resolution/fix to the customer’s concern and conveying that back to them in a timely and informative manner.

In the world of social media today, any response you share with customers (and prospects) can (and most likely will) be posted or passed along the internet waves and will have an impact on not only the legitimacy of your business/product but also on its future branding potential.

SocialSmallBiz is doing a series on customer support and social media and the intertwining of each.  A fantastic quote to live by, for ANY small business owner “It Takes Months to Find a Customer… seconds to lose one”

How do you handle your customer inquiries and responses?  Please share your best practices and lessons learned with us.

Tweet This Post

Archive for the ‘Quality’ Category

Why you need to Build the Right Team for small business success

On Sundays, my husband and I usually try to plan out our week… which in turn yields discussions of when I have KikScore conference calls to when he can go have some beers with his buds, while juggling our 2-year old daughter’s bedtime schedule.   The KikScore conference calls change in frequency week to week, depending on the next big item we are working to push through or brainstorm on.  And I realized that having a key team and truly enjoying the people you do business with is crucial to not only its success, but your own sanity.  I was reading in Business Week about Hunch, and Caterina Fake brings up a very critical component of small business success — Building the Right Team.

Anyone can come up with a business idea, but taking that idea and making it a viable venture that can grow and prosper requires more brain power than one can share.  Creating a team of that nature isn’t easy by any means.  When I explain the KikScore story (at least since my involvement) to family and friends… it’s best summarized as: KikScore is the side-business I’ve been working on with a group of talented friends – ranging from development, project management, business development and lawyers… a few from previous jobs/lives and combination thereof.  The thing is, I wasn’t the one with the big idea, but when the core founders Mike, Raj and Joel approached me to jump in and help streamline the KikScore scoring algorithm,  I was honored and ecstatic to be part of an entrepreneurial journey.

The team continued to build from there as we quickly found that off-shoring all of our development was not only costly and time-consuming, but left us with little control over the integrity of the code.  So we searched (again from previous jobs/lives) to find an in-house development resource that could oversee the coding efforts and allow us to piecemeal items off-shore as needed, but not as a 100% solution.

Since we are still a night/weekend business, we have many conference calls and e-mails flying about daily.  Another key component to a strong team is keeping the communication open and being able to speak your mind — we argue, which in turn generates new ideas and challenges each of us to listen with respect.  This re-iterates the need for a strong team focus.  Each member has their primary role (albeit marketing, development, design, etc) but we all wear multiple hats when it comes to driving the KikScore business forward and setting priorities. In a start-up environment, flexibility is vital – what was a hot priority last week, can take a complete 180 turn the following week based upon customer feedback or some unforeseen influence.  The team needs to be able to react, respond and regroup —  effectively.

If you are working on a new business idea, who will you pull into your inner circle to make it happen?  Be selective… you’ll be spending way more time (on late night conference calls, etc.) with them, than with your family.

Tweet This Post

Archive for the ‘Quality’ Category

Issues Escalation and Support Guidelines in a start-up environment

You may have noticed a pattern here at KikScore where feedback and the question of when is a product ‘ready’  are hot topics. So, how do you define, measure, and enforce quality in a start up product? Once the product is ‘live’, how can you effectively support your product and react to customer issues and concerns? There are a few key software quality assurance guidelines to follow that apply to products of all shapes and sizes.

During the development phase you must test, test and retest. Depending upon the complexity of the software being developed, this could be a short or lengthy venture. Testing in phases, as pieces of the application become available, is highly recommended. This allows you to not only find major issues early, but also helps ensure you aren’t building upon sub-par code as the product continues through the life-cycle. Also, find a means to track and report status on any and all issues found during the test cycles. A spreadsheet can work if you don’t have a bug tracking system and there are a few free/easy to use ones available.

Even if you had ample time to test everything you could think of, upon release to the general user community, they will find issues you never dreamed of. Once you are ‘live’, your team needs to gauge the severity of any issue that is uncovered or reported to assess the impact and allocate resource(s) accordingly to address it. This is critical in the case where there are limited development resources and you need to prioritize their work so as not to affect other focus growth areas.

Severity can be broken into 3 levels – this also gives the entire team a common terminology when discussing issues.

Severity 1

— Core functionality is not working.
— There is no available work-around to perform the requested action.
— Error messages are displayed.

Severity 2

— Basic functionality is in question.
— There is a work-around to gain access and perform the requested action.
— The system handles the situation gracefully, either with a general ‘logged out’ message or other user-friendly notification.

Severity 3

— General usability items.
— Application is functioning fine, but confusion is raised throughout the display or general system navigation.

Once you’ve qualified the issue, how do you support it through the process and keep the customer informed?
Let’s assume you have a Severity 1 – how do you deal with it? In a small start-up shop, where most of the team has day jobs, creating an on-call or support tier works wonders.

1. Create a weekly on-call support staff that rotates and consists of 2 resources per week.
On a weekly call (or other avenue that applies) — Identify the 2 on-call resources per 1 week interval

2. During the support week, the 2 resources on-call are responsible for researching issues reported and be point of contact for:
— responding to the customer(s) who reported the issue
— involving other team members as needed to escalate/resolve the issue(s)

3. Support resources are required to provide daily updates to the rest of the team on progress of reported issues.

4. Where a code change or update is required, the support resource(s) schedule a team call to outline next steps and expectations

5. If 4 happens, the entire team should discuss the response back to customer(s) on the fix.

The Golden Rule – If a customer found the issue and actively complains – always treat as Severity 1. Be open and honest with your customers surrounding errors that are found and get a fix released in a timely manner. This builds trust in not only your product and support but builds integrity into your brand. What is your quality cycle or lessons learned?

Tweet This Post